{"22070790":{"jobPath":"/jobs/22070790/administrative-assistant-technology-and-compliance-department","source":"naylor","job":"22070790","jobTitle":"Administrative Assistant – Technology and Compliance Department"}}
Loading... Please wait.
ExpandShow Other Jobs
Job SavedSave Job
Administrative Assistant – Technology and Compliance Department
Wabash Valley Power Alliance
Application
Details
Posted: 23-Feb-26
Location: Indianapolis, Indiana
Type: Full Time
Preferred Education:
Some College
About Us Headquartered in Indianapolis, Indiana, Wabash Valley Power is a not-for-profit electric cooperative and wholesale provider of reliable, affordable electricity to our 21 electric distribution member cooperatives. These cooperatives in turn serve more than 280,000 homes, businesses, and farms in Indiana and Illinois.
As a not-for-profit co-op, we do things a bit differently—and that’s the point. Because we aren’t influenced by shareholders, we make our decisions with our members in mind. That means we value things like teamwork, and putting families first. It also means a business model that’s designed for stability and growth. It’s a Deliberately Different approach to the energy industry, and that’s great news for the people who count on us.
What You'll Get We believe what benefits our employees benefits our company. That’s why we put employees first—your health, your family, and your development. These aren’t just slogans: We offer continuing education, flex time, health benefits, a 401(k) match and pension plan, and much more. Here are just a few of the things that make our company culture unique:
• No Sweat - We offer a wellness program that includes a payroll credit for medical insurance, an on-site fitness center for your convenience and extra vacation days for participating. We’ll even throw in a fitness device reimbursement to keep you on track! • Flex Time - Our flexible schedule means you can work in your appointments or family events and maintain a comfortable work-life balance. • Stay in School - We value employees who have a desire to learn, so we provide funds for continuing education. We also offer in-house training and ongoing development through our internal GROW program. • Keep it Casual - When you work for us, you work in comfort. Blue jeans are the norm in our office and we make them look good! • Work Hard, Play Hard - We reward our employees with generous vacation time, to the tune of up to five weeks off a year. Even our new employees receive credit for prior work experience.
The Administrative Assistant for the Technology and Compliance Department provides administrative, operational, and coordination support to ensure efficient, compliant, and well-documented departmental operations. This role supports reporting, documentation, vendor coordination, compliance tracking, and process improvement initiatives across technology and compliance functions.
The position works closely with internal teams and external partners and requires strong organizational skills, discretion, attention to detail, and the ability to leverage modern tools and technology to improve efficiency.
Key Responsibilities
Administrative & Operational Support
Provide day-to-day administrative and office support for Technology and Compliance operations
Manage sensitive and confidential information with professionalism and discretion
Coordinate meeting logistics, including scheduling, agenda preparation, note capture, and follow-up tracking
Maintain organized electronic and physical filing systems for operational and compliance records
Support Learning Management System (LMS) setup, administration, and training coordination
Coordinate equipment ordering, tracking, and follow-up to ensure timely delivery and deployment
Manage travel arrangements and support expense report preparation and submission
Compliance & Documentation Support
Support compliance documentation activities, including audits, filings, tracking, and record retention
Maintain trackers and reminders for invoices, purchase orders, contracts, training requirements, and compliance deadlines
Coordinate vendor documentation requests, collect required materials, and route for internal review
Assist with audit preparation by gathering documentation and tracking requests and responses
Reporting & Data Tracking
Develop, maintain, and distribute standard operational, compliance, and administrative reports and dashboards
Ensure accuracy and timeliness of recurring data and reporting deliverables
Identify opportunities to enhance, streamline, and automate reporting processes
Support ad hoc data, tracking, and reporting requests as needed
Process Improvement & Documentation
Maintain, refine, and create Standard Operating Procedures (SOPs) and operational documentation
Document workflows, processes, and compliance-related procedures
Help ensure documentation remains current, accessible, and aligned with organizational requirements
Vendor & Coordination Support
Serve as a coordination point for vendor communications related to documentation, compliance, and administrative needs
Track vendor contracts, certifications, insurance documents, and other required materials
Coordinate with internal stakeholders to support timely review, approval, and follow-up
Qualifications
Required
High school diploma or equivalent
3–5+ years of administrative, compliance, or operational support experience
Strong organizational, time management, and prioritization skills
Demonstrated ability to manage trackers, documentation, and deadlines accurately
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to learn and use additional systems, software, and reporting tools
Proven discretion in handling confidential information
Preferred
Associate’s degree or higher; equivalent experience considered
Experience supporting compliance, audits, or regulated environments
Familiarity with SOPs, documentation control, or process documentation
Experience coordinating with vendors and managing documentation workflows
Key Competencies
Attention to detail and accuracy
Reliability and consistent follow-through
Ability to manage competing priorities and deadlines
Proactive problem-solving mindset
Strong interpersonal and communication skills
Comfort working with data, tracking tools, and reports
Additional Information
All your information will be kept confidential according to EEO guidelines.
About Us
Headquartered in Indianapolis, Indiana, Wabash Valley Power is a not-for-profit electric cooperative and wholesale provider of reliable, affordable electricity to our 21 electric distribution member cooperatives. These cooperatives in turn serve more than 280,000 homes, businesses, and farms in Indiana and Illinois.
As a not-for-profit co-op, we do things a bit differently—and that’s the point. Because we aren’t influenced by shareholders, we make our decisions with our members in mind. That means we value things like teamwork, and putting families first. It also means a business model that’s designed for stability and growth. It’s a Deliberately Different approach to the energy industry, and that’s great news for the people who count on us.
We believe what benefits our employees benefits our company. That’s why we put employees first—your health, your family, and your development. These aren’t just slogans: We offer continuing education, flex time, health benefits, a 401(k) match and pension plan, and much more. Here are just a few of the things that make our company culture unique:
• No Sweat - We offer a wellness program that includes a payroll credit for me...dical insurance, an on-site fitness center for your convenience and extra vacation days for participating. We’ll even throw in a fitness device reimbursement to keep you on track!
• Flex Time - Our flexible schedule means you can work in your appointments or family events and maintain a comfortable work-life balance.
• Stay in School - We value employees who have a desire to learn, so we provide funds for continuing education. We also offer in-house training and ongoing development through our internal GROW program.
• Keep it Casual - When you work for us, you work in comfort. Blue jeans are the norm in our office and we make them look good!
• Work Hard, Play Hard - We reward our employees with generous vacation time, to the tune of up to five weeks off a year. Even our new employees receive credit for prior work experience.