Position Summary

Privacy Specialist plays a key role in compliance with HIPAA and other applicable state and federal laws. The Privacy Specialist is responsible for investigations, audits, trainings and various reviews to ensure compliance with applicable privacy regulations for Stony Brook's Organized Health Care Arrangement (SBOHCA). The covered entities participating in SBOHCA include Stony Brook University Hospital's (SBUHs), the University Faculty Practice Corporations (UFPCs), SB Community Medical, P.C. (SBCM), Meeting House Lane Medical Practice, P.C., the Long Island State Veterans Home (LISVH) and several academic health professional schools of Stony Brook University including the School of Medicine, School of Dental Medicine, School of Nursing, School of Health Technology and Management, and School of Social Welfare; their employees and contracted professionals and students; and the voluntary members of the SBUH Medical Staff. The covered entities which comprise the SBOHCA are in numerous locations throughout the greater New York area.

Duties of a Privacy Specialist may include the following but are not limited to:

• Conduct HIPAA privacy investigations in response to all reports or alerts of suspected or known privacy violations, ensure all appropriate mitigation efforts and corrective actions are implemented.

• Conduct a breach risk assessment for all impermissible access, use and disclosures involving unsecured protected health information (PHI) for breach determination.

• Assist with making breach notifications when needed.

• Maintain all records and supporting documentation for investigations and breach risk assessments including but not limited to mitigation actions, corrective actions, communications, notifications and instances when HIPAA allegations are unsubstantiated including writing letters to reporters.

• Accept, monitor and respond to privacy and compliance helpline and phone requests or concerns from all individuals and workforce members regarding privacy.

• Conduct on-site HIPAA Rounding audits and other audits and monitoring projects contained in annual privacy work plans.

• Assist with the monitoring and tracking of Business Associate Agreements.

• Partner and collaborate with internal departments and operational leaders that represent organizational privacy interests including but not limited to Health Information Management, General Counsel/Hospital Counsel, Patient Access, and Faculty Practices.

• Assist Privacy Officer to develop, maintain and provide training to include new employee orientation, annual and periodic training and reminders on health information privacy requirements and policies and procedures.

• Assist with the coordination of privacy-related research matters.
• Perform other related duties as assigned.

Qualifications

Required:

• Bachelor's Degree.

• At least three years of professional experience in a healthcare or research related position (e.g., corporate compliance, health information management, healthcare administration, healthcare operations, research) or of direct experience in HIPAA compliance.

• Demonstrated skills in collaboration, teamwork and problem-solving.

• Strong communication skills regarding privacy with the ability to understand broad enterprise risks in a complex health system.

• Excellent verbal, listening, and written communication skills.

• Ability to present complex information clearly and thoroughly.

• Excellent organizational skills and attention to detail.

• High level of personal integrity, as well as the ability to professionally handle confidential matters, and show an appropriate level of judgement and maturity.

• Ability to develop and maintain positive interpersonal relationships.

• Demonstrated commitment to diversity, equity, and inclusion.

Preferred:

• Master's Degree

• Knowledge and demonstrated experience with state and federal information privacy, confidentiality, security, and breach notification laws and privacy in research settings.

• Health Care Compliance Certification preferred such as Certified in Health Care Privacy Compliance (CHPC), Certified Health Care Compliance Professional (CHC) or Certified in Health Care Research Compliance (CHRC).

• Prior privacy experience within an academic healthcare hybrid entity.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

• All Hospital positions may be subject to changes in pass days and shifts as necessary.

• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*

• Complete electronic reference check with a minimum of three (3) professional references.

• Successfully complete a 4 panel drug screen*

• Meet Regulatory Requirements for pre-employment screenings.

• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as - $90000 - $100000.

The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.